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Fiscal and Tax Compliance for Manufacturing in Mexico
When you operate on a Tetakawi Manufacturing Campus, your plant runs inside Tetakawi’s Mexican shelter entity, already registered and filing. Its accounting, income tax and VAT claims are filed by Tetakawi’s fiscal team, and when the tax authority has a question, it asks us.
The Problem
Why Fiscal Systems in Mexico Check Each Other
In Mexico, knowing the tax rules is not the hard part. Filing to an authority that checks every record against every other is, because every invoice, payroll receipt and customs entry is digital, stamped when it is issued, and read against the next.
A Tax System That Checks Itself
Mexico’s tax system is almost entirely digital. Every invoice and payroll receipt is stamped by the authority when it is issued, then matched against what you file, line by line, every month.
Rules Written for Export Manufacturing
Mexico’s export-manufacturing regime, IMMEX, has its own rules on import VAT, exports and deductions. An accountant learning them on the job makes honest mistakes, and honest mistakes become assessments.
Your Cash, Out Until SAT Says
VAT is charged on most of what you buy here and comes back only after a claim is filed and reviewed. The money is real, the delay is real, and the calendar belongs to the authority, not to you.
Our Solution
The Filings and the Record, Kept Every Month
Your plant runs inside Tetakawi’s Mexican shelter entity. Our fiscal team keeps that entity’s books, files its accounting, income tax and VAT claims, and answers the tax authority. You control production, process and quality, and keep your own tax advisors.
The Entity's Accounting, Filed Every Month
We file the entity’s electronic accounting with SAT, Mexico’s tax authority, each month. SAT reads that trial balance against every invoice and payroll receipt it already stamped, so the work is keeping our record and SAT’s identical. Your company holds a Mexican tax ID, which we obtain and administer for you, without forming a Mexican company. Your corporate books stay yours; we do not keep them or produce your financial statements.
Income Tax Calculated, Invoiced and Paid
We calculate the monthly income tax on your Mexican operation from the information you provide, send you the estimate, invoice it, file it and pay it to SAT on your behalf. At year end we reconcile the monthly payments against the annual return and file that too. The annual determination is your advisors’ judgment, and we give no tax advice.
VAT Claims Built From Every Line
We build each refund claim from the record: the period’s vendor invoices, payments and customs declarations, matched line by line. We file it, follow it in SAT’s system, answer each request that comes back, and report what was recovered. What SAT returns, and when, is SAT’s decision. Recovery timing and success are subject to SAT.
Payments Released on Your Approval
Two things on file release a payment to a vendor: your approval under the delegation of authority your corporate office issues, and your confirmation that the goods or the service arrived. We then pay from Tetakawi’s accounts, and the expense is yours with the receipts behind it, so your plant holds no cash in Mexico and opens no Mexican bank account.
The Audit Is the Shelter's Own
A fiscal audit of the entity is the shelter’s audit. It lands on Tetakawi, and our team answers it and follows it through with the authority without pulling your people into it. The entity’s filings are also reviewed by independent national accounting firms. A penalty arising from your data, your process or your materials is your cost; a filing we got wrong is ours to correct.
Benefits
Your Plant’s Fiscal Record, Kept the Way SAT Reads It
Your Month Closes on One Reconciled Record
The entity’s books, filings and payments sit in one record on your Campus, matched against SAT’s. You see what was filed, what was paid and what came back.
- A monthly statement of the taxes filed and paid for you
- The receipts behind every invoice paid on your behalf
- A report of the VAT claimed, and what SAT has returned
Onboarding
Your First Close and Every Close After
Your fiscal setup is one workstream in the single launch plan your Tetakawi project lead runs. The fiscal team on the Campus obtains your Mexican tax ID and loads your operation into the systems it files from. Your own advisors stay in the room.
1.
Documents and Delegation
You send us your registration documents, your delegation-of-authority matrix and your own chart of account codes.
2.
Tax ID and System Load
We register your company with SAT for its Mexican tax ID, then load your operation into the systems we file from.
3.
Process Walkthrough
We meet your team in person, walk through each of the monthly processes and agree who approves what, and by when.
4.
Monthly Closes and Claims
We close the entity books, file the claims, send you the monthly statement and flag anything outside your matrix.
Testimonials
Fiscal and Tax Compliance in Practice
Manufacturers on a Tetakawi Campus, on the fiscal and administrative side of operating in Mexico, and how much of it actually reaches their desk.
“Being part of Tetakawi, you are basically dedicated to producing the products. Of course there are some things you need to tackle too, but the vast majority of the things that happen behind the scenes on the operation, payroll, taxes, you don’t need to really worry about. You just do your thing.”
Carlos Rivera, Plant Manager, HUBER+SUHNER
“One of the biggest advantages of being with Tetakawi is the administrative compliance. The structure of Tetakawi helps us cover the fiscal compliance and the vendor management. Instead of constantly reacting to other external factors, Tetakawi covers all of that, so we can focus on execution and business growth.”
Marco López, Vice President and General Manager, Intec Group
“Anything that touches our product is BAE Systems. We build it, we write the work instructions and we make sure we procure the correct material, while Tetakawi carries the government side: safety and health, tax and the import requirements, so we don’t have to worry about them. The product stays with us.”
Brian Berich, Director of Operations, BAE Systems
Integrated Services
The Integrated Services Behind Every Campus
Our on-site teams help you launch your operation, keep your building running, employ and pay your workforce, move your materials across the border, buy what your plant consumes, and keep your permits, filings and registrations current.
Start-Up Services
One project lead holds your whole launch, from the contract through to first production.
Facilities Management
Utilities, maintenance, and repairs managed for your building while you produce.
HR & Payroll Administration
Recruiting, onboarding, and payroll run for the workforce Tetakawi employs for your operation.
Import & Export
Trade compliance and customs processing run for your shipments, into and out of Mexico.
Indirect Procurement
Local vendors vetted for tax standing, with the purchase orders and payments behind them.
Fiscal & Tax Compliance
Accounting, tax filings and refund claims prepared and filed for the entity your plant runs inside.
EHS Compliance
Environmental permits filed and renewed, and the safety programs an employer owes, run on your Campus.
FAQs
Fiscal and Tax Compliance in Mexico FAQs
The questions we get most often from manufacturers looking at Mexico.
What do you do, and what stays ours?
We file for the shelter entity your plant runs inside. Your books and your tax position stay yours.
Tetakawi’s fiscal team files the entity’s monthly accounting with SAT, Mexico’s tax authority, files and pays the monthly income tax on your Mexican operation, which is your cost, and files the VAT refund claims. Your corporate books, your financial statements and your tax position stay with your own accountants and advisors. We give no tax advice.
Do we need a Mexican bank account or a Mexican tax ID?
No bank account. Yes, a tax ID, which we obtain and administer for you.
Your company holds a Mexican tax ID without forming a Mexican company. Payments to vendors go out from Tetakawi’s accounts once you approve them, under the delegation of authority your corporate office sets, and the expense is yours with the receipts behind it. Your plant holds no cash in Mexico.
What happens when SAT asks a question?
It asks us.
A fiscal audit of the entity is the shelter’s audit; it lands on Tetakawi and our team answers it. A filing we got wrong is ours to correct. A penalty arising from your data or your process is your cost. What SAT returns on a VAT claim, and when, is SAT’s decision; recovery timing and success are subject to SAT.
What do we see, and how often?
Weekly, with the receipts behind it. The tax picture monthly and annually.
Every week you see the hours worked and the costs paid on your behalf, with the receipts behind them, and your on-site representative approves the Mexican costs before they are billed. Every month you see the taxes filed and paid under your Mexican tax ID, and once a year the annual return reconciled against them.
VAT refund claims are filed monthly. What SAT returns, and when, is SAT’s decision; recovery timing and success are subject to SAT.
How do we explore running our operation on a Tetakawi Campus?
Four steps, in order.
1. Get in touch. A conversation about what you are hoping to achieve in Mexico, and why now.
2. Measure ROI. We build the business case with you: the full cost of running your operation on a Campus, the risks and the trade-offs, and which Campus fits.
3. Site visit. Walk the Campus, meet the people who would run your account, talk with manufacturers already operating there, and meet the fiscal team that would file for you.
4. Launch and grow. When you give the green light, the same team that helped you build the case guides the launch.
Build a Predictable Path to Manufacturing in Mexico
Start with a conversation, not a commitment: tell us your goals, and we’ll help you decide whether a Campus fits.
